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| Addressing the logistics of managing business information |
Business Benefits of GRM Core Services |
中文 |
| How GRM's services help you. To find out more about the benefits of our services please click on the service you are interested in learning more about. Business Benefits of Document Storage Business Benefits of Media Vault Storage Business Benefits of Document Imaging Business Benefits of Certified Destruction Business Benefits of Document Storage with GRM Reduction in Costs Considering the high costs of commercial real estate in Central Business Districts, keeping files on site means that an organization is effectively paying the same rent for storage space that they do for office space. Using office space to store anything but the bare essentials is financially inefficient and can be extremely costly. GRM offers significant savings over the cost of space that is better suited to core business processes and the earning of revenue. GRM Document Storage is economical, accurate, reliable and accessible. Information Security Statistics say that a business's information is most at risk in the workplace because it is the employees that know best what information is of value and how to leverage it. By getting documents offsite with a trusted vendor security risks like these can be reduced and your company's information can be protected. Efficiency Large organizations can be very complex. There are many different departments, many managers and potentially many systems. Statistics say that in the average office, 1 out of 8 documents will be misfiled and 1 out of every 20 documents will be simply lost forever. By going with a vendor like GRM for the storage and management of your company's information, your organization will systematize records management and improve organizational efficiency. Your entire organization will be able to use one system for tracking and management, solving a host of administrative issues relating to administration, training, management changes and human resources. Regulatory and Corporate Governance Compliance Most multinational companies have Corporate Governance Policies in place that dictate how information needs to be managed, tracked, stored, delivered and ultimately destroyed. Additionally, there are many regulatory policies on how information must be dealt with in China and internationally for both private and publicly traded companies. GRM is the only company in China that meets (and exceeds) these standards. When audit time comes, protect yourself and your company by using GRM for your records management needs. Accessibility Access to your files when you need it can be an issue if you don't know where that information is. With GRM Records management you know where all of your documents are all the time. GRM's tracking system will accurately all information, all of the time, whether it is at your office, in our facility or even after it has permanently left our facility or been destroyed. When you need files they can be delivered to you by our own couriers, faxed or scanned sent to you. Risk Management When your premises are susceptible to threats, you can rest easily knowing that your information is being kept offsite in a secure place. Accidents, office floods and fires or other events beyond control can have catastrophic impacts to your information. Follow this link to learn more about GRM Document Storage. Back to top Business Benefits of Media Vault Storage with GRM Protection of Media Backup tapes, film and other media are highly sensitive. They can be rendered useless by time, temperature, humidity, dust, or even their proximity to magnetic fields. It is important to protect your information by keeping it in a place specifically designed for it. GRM’s Media Vault is the only such environment in China that has been designed specifically for that purpose. Safety and Security When your information is vital to your business you need to keep it safe and secure. That means limited access, restricted locations, and constant tacking and accountability. GRM’s Vault is a safe storage environment with state of the art fire protection, access controlled security, CCTV and purpose built facilities. Risk Management - Disaster Recovery In the event of an office catastrophe, such as a server crash or an office flood or fire, you need to be certain that your information can be restored as quickly and completely as possible. That means current backups of your data off-site and potentially backup technology (servers and platforms) ready to go at a moments notice. GRM's disaster recovery response, coordinated with tape rotation makes this possible. With your data and technology backed up and stored at our facility, GRM is ready to respond to your DR plan 24 hours a day, 365 days a year. Accessibility According to best business practice, backup tapes should be stored offsite in the event that your premises become somehow unsafe or inaccessible. Access to your information when you need it most is crucial. If you store your backup data in your office but cannot get to your office what good was that backup? If you store in an alternative location like a bank vault you are constrained by the time that the vault is accessible. If you server crashed at 8PM you wont be able to respond until the next morning. With GRM you know that all of you backup tapes are being handled by trained professionals, being stored in an ideal environment and most importantly that they can be delivered to you anytime and any place. Audit and Governance Compliance Corporate governance policies that dictate how backups need to be performed, rotated and stored are there for a reason. Offsite storage and rotation exist so that the most recently backed up network data is kept in a safe place but remains accessible in an emergency. GRM is the only company in China who meets (and exceeds) the standards of these policies. When audit time comes, protect yourself and your company by using GRM for your backup storage and rotation needs. Follow this link to learn more about GRM Media Vault Storage. Back to top Business Benefits of Document Imaging Reduction or Elimination of paper storage By converting your hard copy files into an electronic document management system, you can eliminate the need for keeping most if not all of your hard copy documentation. This creates savings in physical space and an organized workplace. Long Term Cost Savings Even though the cost of imaging is not cheap, the overall long term analysis of your costs will translate into savings. When files are stored electronically, you save on space and rent and equipment as well as administrative and warehousing costs. The costs of accessing information drop dramatically when the information is digital and searchable. Also, this eliminates the costs of distributing paper documents across an organization. Access to and Sharing of Information When you have documents stored electronically with GRM, we will provide you secure customized web access to any files, any time anywhere in the world. Decisions and tasks can be accomplished much faster when information is readily available. Information can also be shared more readily regardless of location. A document created in Beijing, can be shared simultaneously by people in Europe, China and Singapore. Administrative efficiency When companies have one system for handling documents electronically, those companies become quick, efficient, organized and accurate. You can manage documents electronically and back them up, email them or share them with other users anywhere in the world. Follow this link to learn more about GRM Document Imaging. Back to top Business Benefits of GRM Certified Destruction Efficiency By outsourcing this process to a trusted provider like GRM, your company ensures better management of the destruction process and better allocation of your internal resources to your core business processes. With our console destruction services, there are assigned points where items for destruction will go and a systematized process for the removal, destruction and recycling of those items. For items at GRM, destruction schedules can be entered into our tracking system and archives can be purged in large volumes every year. If you are a GRM Document Storage client is also has the benefit of having one vendor for both services and one easy to manage system Reduced costs By outsourcing a business process like documents destruction, you save your organization the cost of setting up and managing the process as well as having to dedicate resources. With GRM Certified Destruction, none of your staff needs to handle the items for destruction, there is no need to buy the equipment or to maintain equipment and no costs associated with vehicles and transportation. Increased security Using GRM Destruction consoles, your information will be kept secure while at your office. Our consoles are secure and locked. They are also plainly visible to people in your office which prevents tampering and unauthorized access. Outsourcing the process reduces your security risks as the people in your organization know how to leverage your information. By having GRM perform this instead of your people, this risk is eliminated as they will have no access to the information. GRM monitors the entire process from shredding to the recycling. Compliance First, GRM Certified Destruction Services are environmentally friendly. We recycle all paper and waste with a government approved and licensed provider. This is important for corporate EHS Policies. Our procedures are safe and secure and can be adapted to meet the needs of your corporate security policies. Back to top |
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